Privacy Policy Statement
1. PERSONAL DATA
The following gives a simple overview of what happens to your personal information when you visit our website or when we process your personal data. Personal information is any data with which you could be personally identified. Such data could be e.g. the name, e-mail address or an IP-address. This privacy policy explains what information we collect and what we use it for. It also explains how and for what purpose this happens.
DATA COLLECTION ON OUR WEBSITE IN AN OVERVIEW
Who is responsible for the data collection on this website?
Responsible for the data collection on this website is United Immunity, Co., Ltd., 1-12-3 Nihonbashi-Muromachi, Chuo-ku, Tokyo 103-0022, Japan. The responsible parties take the protection of your personal data very seriously. We treat your personal data as confidential and in accordance with the statutory data protection regulations and this privacy policy.
What type of data do we collect?
We collect the following data:
Usage data (especially the webpages visited, the time spent on those pages, the links clicked and the files accessed)
Meta/communication data (especially the referring website, device information, IP addresses)
Contact details (communication-related and occasion-specific contact details especially like name, email, company, and address, phone, if provided by the user)
Details on your interest (especially your interest in our newsletters, the description of your inquiry to us, the type of services you are interested in, the geographic regions you are interested in)
How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form. This includes “contact details” and “details on your interest”.
Other data is collected automatically by our website’s software platform when you visit the website, including “usage data” and “meta/communication data”. This data is primarily technical data such as the browser and operating system you are using or when you accessed the page and which pages you accessed within this website. This data is collected automatically as soon as you enter our website.
What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site. With the consent of some visitors, we use the data to understand visitor interest and engagement with our website content in order to provide more valuable content and better functionality for the website’s visitors.
The contact details are processed by us for the following purposes:
Communication with you about products, services and projects, e.g. to process your inquiries;
Planning, implementation and administration of the (contractual) business relationship between us and you, e.g. to process the ordering of products and services, collect payments, for accounting, billing and debt collection purposes and to carry out deliveries, maintenance activities or repairs;
Creation of individualized offers or cost estimates;
Provision of a newsletter and advertising for new products and services;
Maintaining and protecting the security of our products and services as well as our websites by preventing and detecting security risks, fraudulent activities or other criminal or malicious acts;
Compliance with legal requirements (e.g. tax and commercial retention obligations) or existing obligations to carry out compliance screenings (to prevent white-collar crime or money laundering)
Settlement of legal disputes, enforcement of existing contracts and for the establishment, exercise and defense of legal claims.
The legal basis for the processing data from the territory of the European Union is the GDPR. GDPR means General Data Protection Regulation – Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC. The Text can be found here: eur-lex.europa.eu/legal-content/EN/TXT/HTML/. In most cases, the legal basis for the processing of your personal data is your consent for one or more specific purposes (Art. 6 para. 1 lit. a GDPR) or our legitimate interests (Art. 6 para. 1 lit f. GDPR).
2. TRANSMISSION OF DATA
Personal data that you provide to the operators of the website will not be disclosed to third parties.
3. STORAGE PERIOD
Insofar as no express storage period is specified during the collection, the personal data will be deleted as long as they are no longer required to fulfill the purpose of the collection, unless there are statutory retention requirements that prevent deletion. In any case the responsible parties will minimize the necessary storage period.
4. DATA SECURITY
Personal data collected through this website is stored on the website host’s server, datamints GmbH Details on the security practices of datamints are available at www.datamints.com
The website operator has in place data security procedures to limit access to your personal data to those who must access it in order to fulfill the purpose of its collection, such as responding to your inquiry or sending you periodic emails with information you have requested.
We take technical and organizational security measures to protect your data, which we store and process in our company, against manipulation, loss of confidentiality, destruction and against access by unauthorized persons. Our company's security measures are continuously improved in line with technological developments.
5. DATA SUBJECT RIGHTS
OPPOSITION TO PROMOTIONAL EMAILS:
We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.
STATE-SPECIFIC NOTICES:
For California residents, the California Consumer Protection Act (the “CCPA”) provides various rights to individuals and households with respect to the collection and use of personal information that we have collected about you. Among other rights under the CCPA, you have the right to request that we: (i) disclose to you any personal information that we have about you; (ii) delete personal information that we have about you (subject to certain exceptions); or (iii) not “sell” your information to a third party (excluding qualified service providers), as that term is interpreted under the CCPA. It is unlawful for us to discriminate against you because you exercised any of your rights under the CCPA. If you are a California resident, you can submit such requests via email to our data protection officer at info@unitedimmunity.co.jp and we will complete the request within the timeframe permitted by law.
For Nevada residents, please note that we do not sell personal information as defined by Nevada law (Ch. 603A, Sec. 1.6). You can submit a request to us regarding the sale of such information via email to our data protection officer at info@unitedimmunity.co.jp.
HIPAA NOTICE:
If we provide any services in regard to your personal information pursuant to a contractual relationship with healthcare provider or another organization (collectively, a “Provider”), those contractual terms will govern the services and supersede these terms in the event of any conflict. Therefore, notwithstanding any of the privacy practices described here, separate contractual terms with the Provider may require us to handle personal information pursuant to more restrictive healthcare-specific laws, such as the Health Insurance Portability And Accountability Act (“HIPAA”). If applicable, please contact your Provider to exercise any rights with respect to your personal information.
ADITIONAL DATA SUBJECT RIGHTS FOR EU RESIENTS (OR WHEN GDPR OTHERWISE APPLIES):
REVOCATION OF YOUR CONSENT TO THE PROCESSING OF YOUR DATA
Many data processing operations are only possible with your expressed consent. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The revocation should be sent to info@unitedimmunity.co.jp.
The data processed before we receive your request may still be legally processed.
RIGHT TO FILE COMPLAINTS WITH REGULATORY AUTHORITIES
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities.
The responsible data protection authority in Germany is:
Bayerisches Landesamt für Datenschutzaufsicht
Promenade 18, 91522 Ansbach, Germany
RIGHT TO DATA PORTABILITY
You have the right to have data (that we process based on your consent or in fulfillment of a contract) automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible.
RIGHT OF INFORMATION, BLOCKING, DELETION
As permitted by law, you have the right to be provided at any time with information free of charge about any of your personal data that is stored, as well as its origin, the recipient, and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given (info@unitedimmunity.co.jp if you have further questions on the topic of personal data.
RIGHT OF CORRECTION
You also have the right to request the correction of your personal data submitted to us by using the website or delivered to us otherwise by your consent. The request should be addressed to our data protection officer (info@unitedimmunity.co.jp).
STATUTORY DATA PROTECTION OFFICER
We have appointed a data protection officer for our website.
Email: info@unitedimmunity.co.jp
6. CONTACT FORM
If you wish to contact the website operators, you are invited to use the website’s Contact Form. To use the form, you are required to provide your name, email address, and the purpose of your inquiry. Other fields of information are optional. The personal data you provide through the contact form is used for the purpose of preparing and providing a response for your inquiry.
7. SERVER LOG FILES
When visiting our website your browser will transfer certain data to our web server. This is done for technical reasons and required to make available to you the requested information. The website automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:
User’s IT system
Browser type and browser version
Operating system used
Referrer URL
Host name of the accessing computer
Internet service provider
The files viewed on our site (e.g., HTML pages, graphics, etc.)
Access times
Referring website addresses
IP address
This data will not be combined with data from other sources. We use this information to ensure the optimal operation of the website and for security purposes. The basis for data processing is Art. 6 (1) (f) GDPR, which allows the processing of data necessary for the purposes of the legitimate interests pursued by the controller. Our legitimate interests for example might be to prevent unauthorized access or hacking activities or to warranty the security of our website and systems. Moreover, we will store such data for a limited period for the above-mentioned reasons.
8. COOKIES
Our webpages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.
Our website uses necessary Cookies which are essential for the functioning of this website and do not require consent. We have a legitimate interest in the storage of necessary cookies (Art. 6 (1) (f) GDPR to ensure an optimized service provided free of technical errors. Moreover, our website uses analytics cookies which are non-essential cookies and were only activated by your consent.
You can configure your browser to inform you about the use of cookies so that you can decide on a case-by-case basis whether to accept or reject a cookie. Alternatively, your browser can be configured to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.
9. TRACKING TOOLS
This website does not use third party tracking tools. The website uses Google Analytics and the tracking used by Google Analytics is explained in the Section 9: Cookies.
10. SOCIAL MEDIA PLUGINS
This website provides links to the website operator’s social media profiles on LinkedIn and Twitter. The website does not transmit any personal data to these social media platforms when those links are used.
11. AMENDMENTS
We may be obliged to update our Privacy Policy Statement from time to time. Updates of our Privacy Policy Statement shall be published on our Website. Any amendments become effective upon publication on our Website. If you are interested, you may visit our website on possible updates. Nevertheless, we are not obliged to inform you about any update of this statement.